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Efficient digital onboarding

The first steps determine success in the company. Boring and monotonous welcome folders slow down the onboarding of new employees. Read this article to learn how to avoid mistakes in the onboarding process.

illustration people talking with colourful speech bubblesd

Onboarding ≠ Onboarding

Classic onboarding is a process in which new employees are introduced to the corporate philosophy, the team and the new job. This does not necessarily require the departure of an employee who is already employed. A promotion or even a rollout of positions in the company is enough to have to instruct internal employees in a new job. A central digital place for storing and writing know-how between colleagues is beneficial for all parties and represents less effort than creating a monotonous handover folder in paper form.

Remain attractive to your employees

If a new  office  position has become vacant, the effort in Human Resources starts with the application process. This includes the entire process of filling a vacancy in the company. The scope of the procedure usually depends on the position to be filled and can last for months. However, once a suitable employee has been found, nothing stands in the way of success in the company, right? The agreed probationary period delays a direct bond between the company and the employees, since both sides are allowed to withdraw from the contract with a separate period of notice. If the employment relationship is not made attractive right from the start, there is a residual risk that the new employee and thus the added value that he or she would have offered the company will be lost. The whole procedure comes with various challenges that need to be overcome.



Onboarding challenges

When the first day of work is approaching, several employees are usually involved in the integration of the new member.

Usually, a teammate is given the responsibility for onboarding the new employee.

The regular activity is usually left undone, which leads to frustration, stress and overtime after the briefing.

The fact that the newcomer is not responsible for this is easily suppressed by those affected.

The collaboration is therefore put to the test from the start. In addition, for most newcomers, systematic confusion gradually ensues after entry.

Well-intentioned advice, tips and knowledge are transmitted from all sides, which initially cannot be assigned.

Knowledge books, workbooks, guidelines and much more. without context can encourage pressure and overwhelm.

In addition, the learning goals are largely not set in advance, so the right questions get lost in the mass of information.

This in turn leads to more time and unnecessarily burdens the employee.

The biggest challenge is therefore not to let the new employee jump in at the deep end, but to take them by the hand.

Learning paths, groups, categories, news (linking to the respective blogs) and much more!

This is what the intuitive knowledge management system, U2D Aprenia emphasizes.

U2D Aprenia as a success factor in onboarding

Knowledge centralization and transfer
There is a lot more to an onboarding process than just the simple training of new employees.

It's about the first impression of the corporate structure and culture as well as the first contact with colleagues.

With U2D Aprenia we support knowledge transfer between all users. In contrast to a classic learning management system (LMS), the focus is not on hierarchically structured learning (top-down approach), but on the learning experience of the learners! (Learning Experience Platform) (link).

The Learning Experience Platform (LXP) (link blog) U2D Aprenia enables existing employees to quickly and easily place small-scale knowledge in the system and thus centralize it.

This is then easily accessible for employees to be trained. In order to pick up every type of learner, the knowledge transfer can take place as Spark (link to blog) in different ways.

For example, a knowledge article can be formulated, a video recorded, a SCORM package posted or a link placed on an external website.

It is also possible to provide users with a document for download.

Facilitate contact with colleagues

The facilitated contact between colleagues is underlined by the integration of a discussion forum, in which simple everyday discussions such as “Where are we going for lunch today?”, as well as the news module (link blog) underlined.

As in a messenger, Sparks can be shared and messages exchanged with the message module.

U2D Aprenia thus supports user interaction and communication, optimizes the learning experience and expands the network.

Mobile learning - training-on-the-job
Digitization enables everyone to have an online presence in almost all areas of everyday life.

Whether online shopping for fashion and groceries, downloading or listening to music or making a bank transfer.

But the world of work is also adapting to modern times. The fact that skilled workers are increasingly working from home now seems normal.

But the stress of everyday life has not disappeared. Lack of time is one of the biggest factors preventing most workers from continuing education or expanding their knowledge in general.

However, the learning content in U2D Aprenia can also be viewed on the side.

Be it alongside work or on the train on the way home via the U2D Aprenia app.

U2D Aprenia enables know-how transfer from anywhere!

Groups and categories

The possibility that content in the form of sparks can be set independently by each user in U2D Aprenia is in itself an excellent concept for collecting employee knowledge internally and centralizing it in one place.

Nevertheless, there are topics that do not affect or even appeal to everyone.

The "groups" can be used to summarize both target groups and topics.

For example, all new employees can find important information about starting in the company in the "Onboarding" group.

For example, all sparks related to the topic “Bitcoin” are bundled in the “Cryptocurrencies” group.
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Supported by the recommender algorithm

Thanks to our recommender algorithm, qualified and interesting content is recommended based on user activity in order to increase learning effectiveness.

In this way, users receive suitable Spark suggestions without having to search specifically for them.

Possibilities of embedding in your enterprise architecture

U2D Aprenia can be seamlessly embedded into the existing software landscape. An interface to your CRM or LMS can be connected in this way.

We are also happy to support you with the import and tagging of existing content and also put you in touch with our partners as suppliers of external content. Get more detailed information about our Knowledge Management System (LXP) and try U2D Aprenia for free!